ACIPS – Annual General Meeting (AGM) Programme

Date: Tuesday, 9 December 2025 Time: 12:00 – 16:00 (CAT) Platform: Zoom (Virtual Only) Host: Afrika Centre for Intangible Phenomena Studies (ACIPS) Chairing: Board Chairperson
Time Agenda item Details / subpoints Lead / responsible
Time12:00 – 12:15 Agenda item1. Opening & Welcome Details / subpoints
  • Welcome by Board Chairperson
  • Confirmation of quorum
  • Adoption of Agenda
  • Adoption of Previous Minutes
 Board Chairperson
Time12:15 – 12:35 Agenda item2. The Founding Director’s Annual Report Details / subpoints
  • Programme achievements
  • Regional/continental partnerships
  • Outreach & decolonisation programmes
  • Challenges and 2026 direction
 Founding Director
Time12:35 – 12:55 Agenda item3. Presentation of the Financial Report (2024/2025) Details / subpoints
  • Treasurer/Finance Committee summary – Account opening
  • Questions of clarity from members
 Treasurer / Finance Committee
Time12:55 – 13:15 Agenda item4. Report from Committees Details / subpoints
  • Finance Committee – Recommendations for 2026 financial strengthening
  • Research & Academic – Research impact, outputs: Director
  • Community Engagement – Outreach, dialogues, youth programmes: Task Team
 Finance Committee; Director; Task Team
Time13:15 – 13:30 Agenda item5. Governance & Compliance Update Details / subpoints
  • CIPC filing status: Manager
  • NPO Directorate reporting: Manager
  • King IV governance alignment: Director
  • Organisational policy updates (HR, Finance, M&E): Manager
 Manager / Director
Time13:30 – 13:45 Agenda item6. Break (15 minutes) Details / subpoints Documentary Video play
Participants remain online.
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Time13:45 – 14:15 Agenda item7. Strategic Direction 2026: Director Details / subpoints
  • 2026 Theme: Climate Change in African Cosmology
  • Key strategic priorities
  • Forthcoming research projects & partnerships
  • New funding strategy and donor engagement plan
 Director
Time14:15 – 14:40 Agenda item8. Election / Confirmation of Board Members (If Applicable) Details / subpoints
  • Notice on vacancies: Manager
  • Confirmation or election of Trustees: Director/Guest
  • Adoption of updated Board Register: Director/Guest
 Manager / Director / Guest
Time14:40 – 15:10 Agenda item9. Special Resolutions: Chairperson Details / subpoints
  • Approval of revised Board Charter
  • Adoption of updated HR Policy
  • Approval of Remuneration & Allowances Framework
  • Approval of M&E Framework for 2026
  • Ratification of new partnerships
 Chairperson
Time15:10 – 15:40 Agenda item10. Open Discussion & Questions from Members: Chairperson Details / subpoints
  • Reflections
  • Critical questions
  • Recommendations and proposals from the floor
 Chairperson
Time15:40 – 15:55 Agenda item11. Closing Remarks: Chairperson/Trustee member Details / subpoints
  • Summary of resolutions
  • Appreciation to partners, volunteers, and supporters
  • Announcement of 2026 programme launch dates
 Chairperson / Trustee
Time15:55 – 16:00 Agenda item12. Adjournment Details / subpoints Formal closure of AGM by the Chairperson. Chairperson